GO-POLY

New student journey - Clusters


 

In order to be informed of all the important steps before and during your semester at Polytechnique Montréal, follow the new student journey, which has been specially developed for clusters and exchange students.

View this tool frequently as it will be updated regularly. It is an essential reminder!

COMPLETE YOUR IMMIGRATION PROCEDURES (INTERNATIONAL STUDENTS)

Foreign nationals wishing to study for a maximum of six months, and who complete their course or program within the period authorized for their stay in Canada are not required to have a CAQ or Study Permit. This is generally the case with foreign students who come to Canada for a short-term stay, e.g. as part of a one-term exchange program.  These students can come to Canada as visitors.

However, there are some advantages of holding a study permit. 

To learn more, visit the immigration procedures section of Polytechnique Montréal’s international students website.

Also, depending on your nationality, to enter Canada as a visitor, you will need either a Temporary Resident Visa or an Electronic Travel Authorization. Only American citizens are exempt from either requirement.

LEARN ABOUT YOUR HEALTH AND DENTAL INSURANCE COVERAGE

International students are automatically enrolled in the International Student Health and Hospitalization Insurance (ASHEE).

However, many students (including most students from Belgium, Denmark, Finland, France, Greece, Luxembourg, Norway, Portugal, Serbia, Sweden and Romania) may be exempted from ASHEE and thus benefit from the Quebec public health insurance plan (RAMQ).

For more information, consult the section of the International Students website on the mandatory insurance plan and its exemptions.

PLAN YOUR ARRIVAL IN CANADA (IF APPLICABLE)

Visit our section on arrival in Canada available on the website for international students.

REGISTER FOR THE SEMESTER

Fall semester: From August 8 to September 12, 2023

You must register every semester.

  1. Get your computer access code.
  2. Open your Student file.
  3. Click on Inscription/Désinscription and click on Je m'inscris.
    When your request to register has been completed, you will see “Inscrit” (Registered) indicated beside the “Inscription/Désinscription” (Registration/Deregistration) option. This may take up to 30 minutes.

For more information, see the How to confirm your registration guide.

REGISTER TO A LABORATORY INTERNSHIP (IF APPLICABLE)

FALL SEMESTER: UNTIL SEPTEMBER 12, 2023

International students registered in the International Thematic Clusters program at Polytechnique Montréal may complete one laboratory internship for a maximum of 6 credits. For more information on how to apply, click here

REGISTER IN A FRENCH COURSE (IF APPLICABLE)

Exchange students can sign up for one French language course per semester, taught at the Université de Montréal. In order to do so, Polytechnique students must register through the Inter-University Transfer Authorization application (AEHE) platform. The procedure is described here. Question about the Inter-University application process may be addressed to : horsetablissement@polymtl.ca 

A few weeks before classes start, students admitted to the International Thematic Cluster program will receive a detailed email explaining the procedure to register for French as a Second Language classes. For additional information about UdeM’s French as a Second Language program courses, click here.

GET ACCESS TO YOUR POLYTECHNIQUE EMAIL

All students have an email account with the following format: firstname.lastname@polymtl.ca. This address will only be activated within 48 hours of registering for your first trimester of studies at Polytechnique.

Access your inbox at www.imp.polymtl.ca, or by clicking on “IMP Email”. You can redirect this email address to a different email account of your choice via your student file online, in the Données personnelles section.

For more information, visit the website of Polytechnique Montréal’s IT service management.

GET ACCESS TO MOODLE

The Moodle platform allows you to access course content for a given term (grades, slide shows or presentations used in class, lab and homework assignment, etc.) as well as a number of teaching tools. Moodle course pages are managed independently by each professor. Please allow a delay before courses appear on your Moodle platform. Some courses may not be available until after the start of the semester.   

To gain access, use your computer access code.

Your Moodle account will only be activated within 48 hours of registering for your first trimester of studies at Polytechnique.

SIGN THE MANDATORY CODE OF CONDUCT

All students must agree to comply with regulations, declarations, policies, guidelines and other rules adopted by Polytechnique Montréal. Upon initial registration at Polytechnique Montréal, you are required to electronically sign the Code of Conduct through Polytechnique's learning management system, Moodle.

A course entitled "Code of conduct – Clusters – GO-Poly" will be available on your Moodle dashboard (tableau de bord), or course list, via the welcome screen. Take the time to read the contents of this course and sign it before the deadline.

For the Fall semester, the deadline for signing the code of conduct is September 30.

GET YOUR STUDENT OPUS CARD (IF APPLICABLE)

The OPUS card allows you to use public transportation in the city - the Société de transport de Montréal (STM). If you are a full-time student (or considered a full-time student), you can pay reduced fares by purchasing a student OPUS card (photo required).

Visit the OPUS card section of our website to find out how to get your OPUS card.

GET YOUR POLYTECHNIQUE MONTRÉAL ID CARD

New students will be able to have their Polytechnique Montréal ID card produced by appointment.

Please bring photo identification with you to your appointment. Accepted documents are health insurance card, driver's license and passport.

For more information on dates and to make an appointment, visit the Service de la sûreté institutionnelle website.

ATTEND YOUR WELCOME SESSION

In order to facilitate your adaptation to Polytechnique, we invite you to a welcome session during which you will receive a lot of information on course selection, academic adaptation and have the opportunity to socialize with other exchange students. 

START YOUR COURSES AT POLYTECHNIQUE MONTREAL

Fall semester: Monday, August 28, 2023

CONNECT TO THE WIRELESS NETWORK (WIFI) OF POLYTECHNIQUE MONTRÉAL

You can connect to the campus wireless network via the network “Eduroam.” Please use your username, which takes the following form: user_code@polymtl.ca (uNumber@polymtl.ca).

For more information, visit the Information Services website.

GET YOUR COURSE MANUALS

For your books and supplies, the Polytechnique Montréal Coopoly cooperative bookstore is the ideal place to do your shopping. Check its opening hours on its website.

For your printing needs, the reprography service team offers students complete and professional printing and document reproduction services. It is possible to place an order online through their website.

For more information, visit polymtl.ca/reprography.

DOCUMENTS TO PROVIDE TO THE REGISTRAR'S OFFICE

RECEPTION OF IMMIGRATION DOCUMENTS

To be able to maintain your registration to the Fall term, you will need to provide to the Registrar’s Office the copy of your passport to the Registrar’s Office at: registraire-caqpe@polymtl.ca, no later than September 12, 2023

You should include your Polytechnique student ID in every mail that you send.  

INSURANCE

If you are admissible to an exemption to the international students insurance plan (ASHEE), you will need to provide proof of the exemption to the following address: regist-assurances-etrangers@polymtl.ca, no later than September 12, 2023.  

DEADLINE FOR MODIFYING COURSE SELECTIONS

Fall semester: September 12, 2023

Between the time you register and this deadline, you may add or remove a course offered in your specific cluster program. After this date, you should be aware that you will no longer be able to make any modifications on your schedule.

For more information, please refer to the International Thematic Clusters in Engineering website

PAY FEES

Fall semester: From October 5 to November 8, 2023

As an exchange student, you continue to pay your tuition fees to your home institution. However, some students will be required to pay the international student health and hospital insurance (ASHEE) during their stay at Polytechnique. 

An email notice will be sent to inform you that your tuition invoice for your insurance fees is available in your student file. 

It should be noted that you have no fees to pay before the start of your studies at Polytechnique Montréal. 

For more information on tuition fees (deadlines, terms of payment, etc.), visit the financial matters section of Polytechnique Montréal’s website.

 

SCHOOL BREAK

Fall semester: From october 7 to 13, 2023

During this period, you will not have any courses or exams. This will allow you to organize your time to study and complete your assignments.

DEADLINE FOR DROPPING A COURSE (NO MENTION OF FAILURE)

Fall semester: November 5, 2023

A dropped course will be listed in your file with the grade ''R'' after this date. 

END OF CLASSES

Fall semester : December 4, 2023

As of this date, you will no longer have courses for the fall semester. However, you may still have assignments to hand, in addition to the final exams.

FINAL EXAMS

Fall semester: From December 8 to 22, 2023

Normally, you should consult the final exam schedule at the following web address a few weeks before the end of the course. Final exams are not held during the regular course time slot, but rather according to a specific schedule. For more information on this subject, you can consult this page.

AFTER THE EXCHANGE

The international exchange program coordinator at your home institution will be able to download your transcript at the end of January on our Alfresco server.