Instructions and guidelines for on-campus activities - Autumn 2021

To ensure the smooth functioning of on-campus activities, please follow the following instructions and guidelines for Polytechnique Montréal community members. These guidelines are conform to the Commission des normes, de l'équité, de la santé et de la sécurité du travail (CNESST), the Ministère de l'Éducation et de l'Enseignement supérieur, and the Ministère de la Santé et des Services sociaux requirements.

This document is updated regularly to reflect the evolution of government and public health authority requirements.
Entry into force: August 30, 2021
Last update: September 16, 2021

Access and general rules

  • Any individual who has been diagnosed with COVID-19, and/or has COVID-19 symptoms, and/or has a public health isolation notice related to COVID-19:
  • Consult details concerning the motivation of absences related to COVID-19:
  • Follow the flow chart to determine when to self-isolate, when to get a COVID test, and when to complete or update a voluntary disclosure form.
  • As of August 30, 2021, ID cards are no longer required to access campus buildings.
  • There are designated entrances and exits to enter or exit buildings. Please refer to the campus access list.
  • Each service and department must maintain a daily attendance register for non-academic activities, indicating first name, last name, date, time, email address and telephone number. Visitors must be included in this register.
  • Health and safety guidelines must be strictly followed: maintain appropriate physical distancing, wear a surgical mask, cough/sneeze into elbows, etc.
  • Cleaning recommendations for work surfaces, frequently touched equipment, and shared work surfaces is maintained.

 

Personnel

Physical distancing

  • 1 metre: outdoors
  • 2 metres: indoors
  • To ensure uniformity in the application of health rules between personnel (including faculty) and students, masks and 1 metre physical distancing are required for research activities, in labs and in meetings with students.

Wearing a surgical mask

A surgical mask must be worn at all times, except:

  • when seated: 2 metres away from others, or when separated by Plexiglas;
  • when eating or drinking: 2 metres away from others, or when separated by Plexiglas;
  • when teaching a class: 2 metres from the nearest individual;
  • when outside: 1 metre away from others.

Gradual return

  • Gradual return to work plans established for each sector should be respected.
  • Team meetings: To ensure continuity of activities and to avoid outbreaks that would affect an entire team, extended meetings are not permitted and in-person meetings should be limited to essential activities.
  • In all cases, the maximum number of individuals who can participate in a meeting is: 25 inside and 50 outside. Meetings must be held in compliance with physical distancing rules and guidelines for surgical mask wearing that apply to your situation.
    • Events where the number of people exceeds these maximums may be allowed, but must be registered and approved. See the Events tab for the procedure to follow. 
  • Offices: Meetings in an individual office are permitted; please respect 2 metre physical distancing if possible, otherwise please wear a surgical mask.
  • When an office is occupied by 2 or more people and the 2-metre distance cannot be respected, there must be an alternate attendance plan.
Students

Physical Distancing
 

  • No distancing: seated in classrooms and libraries.
  • 1 metre: elsewhere in buildings (including labs where movement is more frequent, and in student offices).
  • 1 metre: outdoors (a surgical mask should be worn if physical distancing cannot be maintained).
  • 2 metres: during certain specific educational activities (e.g. singing classes).
  • To ensure uniformity in the application of health rules between personnel (including faculty) and students, masks and 1 metre physical distancing are required for research activities, in labs and in meetings with students.
  • Eating in public spaces:
    • Maximum of 3 people at tables which are already 2 meters apart.
    • Please respect the signage indicating where you are able to sit.

 

Wearing a surgical mask

  • A surgical mask must be worn at all times indoors, except:
    • while eating a meal;
    • during a sports activity with 2-metre physical distancing.
  • Wear a mask during organized outdoor group activities.

 

Vaccination and non-academic activities

  • Vaccination is not currently required to access campus..
  • Vaccination is mandatory for sport and extracurricular activity participation, whether these take place indoors or outdoors.
    • Extracurricular activities include all educational activities taking place at Polytechnique, apart from those which appear on a student's schedule - including but not limited to, for example, participation in technical societies.
    • These activities are not directly part of academic programs, although in some cases they can complement the academic program.
    • Extracurricular activities can be in various forms (sports, cultural, scientific, etc.).
  • Student meetings and activities: in order to protect academic activities, in-person meetings and activities should be limited to essential activities.
  • In all cases, the maximum number of people who can participate in a meeting or a student activity is: 25 people for an indoor activity and 50 people for an outdoor activity. Meetings or activities must respect applicable health and safety regulations and guidelines.
    • Events with more than 25 people indoors and 50 people outdoors may be authorized if they complement academic programs, or if the activity promotes professional integration. All non-academic activities must be registered. Refer to the Events section for procedures to follow.
  • Access to student offices / association offices is permitted, subject to applicable health guidelines detailed above; no mitigation plan is required.
  • If you eat outside of shared, common areas, please respect physical distancing of 2 metres during meals.
  • Alcohol consumption and buffet-style meals are not permitted until further notice.
Events
  • Any activity for students or staff, of more than 25 people indoors and 50 people outdoors must be approved by the Comité conseil et soutien, and mandated by Polytechnique's University Executive, as well as approved by Québec's Santé Publique.
  • The activity must be submitted for approval using the système de gestion des événements (event management system).
    • A mitigation plan must be attached to the request in order to obtain Comité conseil et soutien approval.
    • Le Comité conseil et soutien can answer your questions by email at comite-conseil-soutien@polymtl.ca.
    • Please allow a 2 week delay for a response.
  • Vaccination is mandatory for sport and extracurricular activity participation, whether these take place indoors or outdoors.
    • Extracurricular activities include all educational activities taking place at Polytechnique, apart from those which appear on a student's schedule - including but not limited to, for example, participation in technical societies.
    • These activities are not directly part of academic programs, although in some cases they can complement the academic program.
    • Extracurricular activities can be in various forms (sports, cultural, scientific, etc.).
  • Vaccine passport validation requires special management; this should be part of your mitigation plan. The resources required for vaccine passport validation are at the expense of the event organizer.
  • Alcohol consumption and buffet-style meals are not permitted until further notice.
  • Physical distancing of 2 metres between each person must be maintained if you plan to have eating / drinking areas.
  • You must keep a register of the activity's attendees. Information required:
    • Surname/First name
    • Staff / student / public
    • phone number
    • Email
  • Ensure that those present at the activity do not have symptoms associated with COVID-19.
  • See the other specific rules to follow per event type on the Government of Québec website.