Polytechnique > AHS 2015 > Call for papers > Paper submission

AHS 2015 Conference


Paper submission

Final Submission Instructions:

1) Sign the copyright transfer agreement, one form per paper, not per author.

The IEEE Copyright Form can be found at: http://www.ieee.org/web/publications/rights/copyrightmain.html

Please remember to fill the information at the top of tha page. The publication name is "2015 NASA/ESA Conference on Adaptive Hardware and Systems (AHS)".

2) Add the copyright notice to the bottom of the first page of your source document.

The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at: http://www.ieee.org/portal/pages/about/documentation/copyright/cfrmlink.html

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-4673-7501-6/15/$31.00 ©2015 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-4673-7501-6/15/$31.00 ©2015 European Union
  • For all other papers the copyright notice is: 978-1-4673-7501-6/15/$31.00 ©2015 IEEE

3) Prepare your PDF file for the final submission

Proofread your source document thoroughly to confirm that it will require no revision.
The pdf file should be prepared using the following guidelines:

  • PDF version 1.4 or higher (Acrobat 5.x compatible).
  • Any file security should not be set on any files.
  • ALL fonts must be accurately included in the PDF file as an "Embedded Subset".
  • Avoid the usage of non-English fonts, especially Asian fonts.

AHS-2015 requires compliance with IEEE PDF eXpress™, to log in to the IEEE PDF eXpress™ site (after April, 27)

  • a. First time users should do the following:
    • 1. Select the New Users - Click Here link.
    • 2. Enter the following
      • 35538X for the Conference ID
      • your email address
      • a password
    • 3. Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
  • b. Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Information on how to use IEEE PDF eXpress™ can be found at: http://www.pdf-express.org/frhelpnologin.asp

4) Upload on EasyChair an archive with your final PDF document AND the signed IEEE copyright form

The resubmission function will be available to the authors of accepted papers on EasyChair just after the reception of a notification email.

For support. for support, contact Jacopo Panerati at jacopo {dot} panerati {at} polymtl {dot} ca


Poster Preparation:

The format is A0 portrait or landscape, 841-by-1189 mm, the poster should clearly show: 1) the title, 2) the authors' names and affiliations, and 3) the abstract. The poster does not need to be submitted via EasyChair.



INSTRUCtions to Authors:

Papers are limited to 8 pages and should be submitted in single-spaced, double column, 10 point type on a 8.5`` by 11`` or equivalent paper with 1`` margins on all sides. Each submission should contain: a title, the authors` names and affiliations, a maximum 200 words abstract, the body of the paper, and references. Accepted paperss will be published in the conference proceedings and submited to IEEE Xplore.


IEEE Conference Proceedings Template:

Submission Page:



Regular Papers:

  • Paper submission deadline: February 16, 2015
  • Author notification: April 1, 2015
  • Camera ready manuscript deadline: May 8, 2015


  • Proposals for tutorials: January 30, 2015
  • Notification: February 20, 2015

Special Sessions:

  • Proposals for special sessions: January 30, 2015
  • Notification: January 23, 2015
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